Current Job Openings
Assistant Facilities Maintenance Coordinator – TalentZok
OVERVIEW
Are you looking for a new career opportunity with an exciting company?! Then we've got the right team for you! In this role, you're responsible for the duties listed below.
Immediate opening for an Assistant Facilities Maintenance Coordinator in Temecula, CA who possesses:
- Two years of recent office experience
- Professional front desk dress and demeanor
- Testing for MS Word, Excel and Typing
Email resumes to dandriacchi@talentzok.com or call 858.633.2357.
FULL DESCRIPTION: Assist managers in maintaining our commercial properties by working with managers, tenants, vendors, and staff to ensure completion of work in an efficient and professional manner.
The selected candidate will be responsible for:
- Answer phones.
- Sort and distribute mail.
- Primary phone contact with tenants and vendors, promoting a positive working relationship between them and property and facilities managers and vendors. Determine tenant/vendor needs and assist them or direct their inquiries to appropriate personnel.
- Create correspondence.
- Track work orders. Maintain paper and electronic files. Type work orders daily, explain to tenants and vendors the cost responsibility, schedule vendors for work needed, confirm work is completed in a timely fashion, match up work order with invoices, and submit for payment.
- Track vendor contracts. Make sure contracts are signed by all parties, keep paper and electronic copies on file, type up new contracts, and prepare 30-day notices to cancel contracts.
- Process bid requests. Get vendor proposals, type estimates, prepare service requests, schedule vendors, and prepare invoices.
- Track roof leaks. Schedule vendors for repairs and update log.
- Maintain trash bins. Set up accounts and order and maintain all bins for our properties.
- Handle security of and control of all project keys through check-out system.
- Handle fire and computer alert alarms. Work with local fire department to become familiar with boxes and keys for each center.
- Download digital photos and transfer them to the property folders online.
- Set up new files and file all related documents.
- Assist property managers with clerical requests.
- Assist and cross-train with other employees within department.
- Report to and assist Operations Manager with any other related tasks as needed.
The selected candidate will also possess:
- 2 years of property management/facilities maintenance (or equivalent) administrative assistant experience.
- Computer Skills:
- Proficient in Microsoft Office (Outlook, Word, and Excel).
- Some knowledge of Yardi and Photoshop a plus.
Salary Range: $18.00 to $20.00/hour
For immediate and confidential consideration, please email your resume to dandriacchi@talentzok.com or call 858.633.2357
More information can be found at www.talentzok.com